Access and Use

Any researcher is welcome to use the archival holdings of the Robert J. Dole Institute of Politics. An appointment is required to use the Archive's materials, and prospective researchers are advised to write or call in advance of their visit so that the staff can identify all files available on a given topic. Every new researcher will be asked to complete a registration form.

Access to Materials

The Dole Institute's collections are available to all researchers on an equal basis.

Researchers are required to use archival materials in the Reading Room of the Dole Institute of Politics. Although it is recommended that users make arrangements in advance of their arrival, researchers may also access the archive on a walk-in basis during our regular hours.

Reference and Duplication

Archivists accept mail or telephone requests for easily identifiable items and can provide copies of video footage, print material, and photographs. Staff members can locate and copy a particular Dole speech or series of speeches or a specific press release or photograph. The staff cannot identify all materials on a given topic for mail and telephone researchers. In most cases archives staff will spend up to one hour on a research request before requiring the researcher to visit the archive in person or make arrangements for a surrogate researcher.

Photocopying and other duplication services are available for fees set by the Robert J. Dole Institute of Politics. Fees must be paid prior to the processing of orders. Copies not picked up in person are sent via U.S. mail when paid in advance, unless the customer requests and pays for a different mailing service.

Returns of copied material are not accepted, and unless staff has made an error in completing an order, refunds are not made.

Citing Archival Holdings

Preferred citation: Collection Name, Box #, Folder #, Robert J. Dole Institute of Politics Archive and Special Collections, University of Kansas

Copyright

Copyright restrictions apply in different ways to different kinds of materials. Many of the documents and other historical materials in the Archive are in the public domain and may be reproduced and used in any way. Senator Dole has not donated his copyright interest in his papers and other historical materials to the Robert J. Dole Institute of Politics. Permission to publish must be obtained from him or his designee. There are other materials in the library carrying a copyright interest that must be used according to the provisions of Title 17 of the U.S. Code.

The Archive issues a warning concerning copyright restrictions to every researcher who requests copies of documents. Although the copyright law is under constant redefinition in the courts, it is ultimately the responsibility of the researcher to properly use copyrighted materials.

For more information see the University of Kansas copyright policy: http://www.copyright.ku.edu/

United States Copyright Office information may be found at: http://www.copyright.gov/

Contacting the Dole Archive

Please feel free to contact one of our staff to arrange a visit or to ask any questions you may have.

Duplication Policy

• The Robert J. Dole Institute of Politics will consider requests for the duplication of material when such duplication can be done without injury to the material, and does not violate copyright restrictions.
• Single photocopies will be provided for the researcher's personal reference use at a cost of ten cents per page.
• Duplicates of non-print media will be provided at cost. Duplicates must not be further reproduced. Supplying a duplicate is not an authorization to publish.
• To order copies, please complete form below and prepay.

Fee Schedule

• There is a cost of $.10 per side per copy.
• Mailing costs, if involved, are added. Checks should be made out to:
  Robert J. Dole Institute of Politics